Job Description – Secretary II

Position Title:

Secretary II – Administrative Support

Agency / Program:

U.S. Department of Homeland Security (DHS)
Management Directorate (MGMT)
Federal Protective Service (FPS), West Zone, Region 9

Locations:

• San Diego District Office – 880 Front Street, San Diego, CA 92101
• Phoenix District Office – 230 North First Ave, Suite 403, Phoenix, AZ 85003
• San Francisco District Office – 450 Golden Gate Ave, San Francisco, CA 94102

Salary Ranges DOE:

$45,000 – $50,000 per year

Schedule / Hours of Operation:

Monday through Friday, 8 hours/day, 40 hours/week, with a 30-minute unpaid lunch. Federal holidays observed.

Clearance / Background Requirements:

• DHS Suitability Adjudication (HSPD-12) required prior to start.
  Must pass DHS background check and E-Verify employment eligibility.
• Drug & Alcohol Questionnaire
• Fingerprints
• Public Trust Questionnaire
• Public Trust Clearance or higher a plus
  U.S. Citizenship required.

Education / Experience:

Minimum: High School Diploma with at least 1 year of administrative or clerical experience.
Preferred: Two (2) years of experience in a federal or professional office environment.

Certifications / Required Training:

• DHS Annual Security Awareness & Privacy Training
• Law Enforcement Information Management System (LEIMS)
• GovTA Timekeeping System
• Protecting Sensitive but Unclassified (SBU) Information
• DHS IT Security Awareness and Rules of Behavior Certification

Government Systems Knowledge / Experience:

• LEIMS (Law Enforcement Information Management System)
• GovTA (Timekeeping & Attendance)
• STORM Database
• Post Tracking System (PTS)
• Microsoft Office Suite (Word, Excel, Access, Outlook, PowerPoint)
• FFMS exposure preferred for budget preparation support

Summary of Duties:

Provides comprehensive administrative support to FPS Region 9 District Commanders and staff, handling all correspondence, scheduling, reporting, and coordination of security-related administrative operations.

Essential Responsibilities:

• Manage office calendars, appointments, and meeting logistics.
• Prepare and distribute reports, memoranda, and correspondence.
• Maintain personnel and attendance files using GovTA.
• Support inventory tracking for FPS and PSO security equipment.
• Track post inspections, orders, and covert security testing using LEIMS and PTS.
• Assist in Facility Security Assessment (FSA) and database maintenance.
• Handle mail distribution, supply procurement, and vehicle mileage audits.
• Maintain confidentiality per DHS privacy and PII guidelines.

Skills & Competencies:

• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and analytical abilities.
• Ability to multitask and prioritize in fast-paced environments.
• High attention to detail and professional demeanor.

Physical / Other Requirements:

• Must work on-site; occasional local travel may be required.
• Ability to lift up to 25 lbs for office and mail duties.
• Maintain suitability clearance throughout employment.

P3S Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under federal law.